Emmet County Republican Committee

Emmet County Republican Executive Committee Bylaws

 

ARTICLE I: NAMES

This committee shall be known as the Emmet County Republican Executive Committee, hereafter known as the “Executive Committee.”  The Emmet County Republican Committee (Emmet County Republican Party) shall be known as the “Local Party.”

 

ARTICLE II: THE LOCAL PARTY

The Local Party consists of all dues paying members who reside within Emmet County.

The purpose and object of the Local Party shall be to perform all duties provided by law and such other duties not prohibited by law as will benefit the general welfare of the Republicans of Emmet County and to promote the Republican platform.  The Emmet County Republican Committee assigns the administration of all business of the Local Party to the Emmet County Executive Committee.  The officers of the Emmet County Executive Committee shall serve as the same officers of the Local Party.

 

ARTICLE III: THE EXECUTIVE COMMITTEE

Section 1. Establishment

MICHIGAN ELECTION LAW (Excerpt) Act 116 of 1954168.599 Executive Committee Sec. 599. (1)

At the call of the county chairperson within 30 days following the November election to select a number of persons equal to the number of county offices and state legislative offices for which candidates were nominated at the last 2 preceding fall primary elections, who, together with the persons most recently nominated by the party for each of those offices shall constitute the executive committee of their party for that county.

Immediately following the selection of members of the executive committee, including the filling of vacancies, the secretary of the county committee shall certify the names and addresses of the persons chosen to the county clerk who immediately shall notify each person chosen.

 

Within 30 days following the convening of the fall county convention the executive committee, shall meet and select a temporary chairperson  and temporary secretary. The temporary officers shall serve only during the selection of the officers of the executive committee for the 2 years commencing on January I next. The officers shall be a chairperson, a vice-chairperson, a secretary, and treasurer.

 

Optional County Committee. Refer to Mi. Election law #4.

Section 2 – Purpose and Duties

The purpose of the Executive Committee is to perform all duties provided by law and such other duties not prohibited by law as will benefit the welfare of the Republicans of Emmet County.

The duties of the Executive Committee shall be to establish general policy for and conduct the affairs of the Local Party.

Section 3 – Membership

All members of the Executive Committee must be registered voters who reside in Emmet County and have paid their annual dues to the Local Party no later than the first of March.  The membership of the Executive Committee shall consist of Delegate-Elected Members and Statutory Members.

Delegate-Elected Members shall be elected to the Executive Committee at the county convention held after the General Election in November, in accordance with the Michigan Election Law

Statutory Members shall be those persons nominated by the Republican State Committee for county offices and state legislative office in Emmet County at the last preceding primary election. When a new nomination is made for such an office, the new member shall replace the former Statutory Member as a member of the Executive Committee. If a vacancy occurs in the position of a Statutory Member of the Executive Committee, the vacancy may only be filled by the person who is the new nominee for the office in question. Statutory Members are voting members without proxy rights. They are to be notified of all Executive Committee meetings.

Section 4 – Meetings and Notices

Regular Meetings of the Executive Committee shall be held as frequently as necessary to carry out its duties, at times and places within Emmet County as determined by the Chairman or any two (2) officers.  The Executive Committee shall meet at least four (4) times each calendar year.

Special Meetings of the Executive Committee may be called by the Chairman or five (5) members of the Executive Committee.  The person or persons calling the Special Meeting shall determine the place, date and time for the meeting, allowing for the two day advance notice.

Regular meetings of the Local Party shall be scheduled or cancelled by the Executive Committee.  The Local Party shall meet at least four (4) times each calendar year.

A notice of the time and place and the agenda for all Regular Meetings of the Executive Committee shall be forwarded by the Secretary to each member of the Executive Committee not less than four (4) days prior to the meeting.  Two (2) days’ notice shall be given for Special Meetings, unless the notice is prevented by an emergency.

Section 5 – Voting

Delegate -Elected members of the Executive Committee may designate, in writing, with signature, another Delegate -Elected member of the Executive Committee to represent him/her at any meeting of the Executive Committee.  No member shall hold more than one proxy.  No proxies are allowed during an election.  Members will be considered present and able to vote, except during an election, when on Skype (or any similar program) or any device that allows them to hear the discussion and to voice their comments.

Section 6 – Quorum

A quorum for all meetings of the Executive Committee shall be seven (7) members, five (5) of whom must be Delegate-Elected members, of  the Executive Committee’s voting membership, represented in person, unless otherwise stated in these bylaws

Section 7 –  Fiscal Year

The fiscal year is the calendar year.

Section 8 – Dues

The amount of dues to be collected annually is to be determined by the Executive Committee at their first meeting of the fiscal year.

Section 9.1 – Vacancies

An office shall be deemed vacant if an officer resigns or becomes ineligible to hold

office.  All vacancies, members or officers, shall be filled for the remainder of the term by the Executive Committee present and voting at the next an Executive Committee meeting, following the vacancy.  No proxies may be used.  Such election shall be held no more than forty-five (45) days after the vacancy occurs, unless no qualified member is willing to accept the nomination.  If a vacancy occurs in the office of the Chairman, the powers and the duties of the Chairman shall be assumed immediately and automatically by the Vice Chairman until a new Chairman is elected.  If the Vice Chairman is unable or unwilling to serve as Acting Chairman, the Secretary shall assume the responsibilities of the Chairman. (Changes in red are amendments made on 2.19.2015)

9.2 – Removal of Officer(s)

The Executive Committee may remove an officer(s) at any time for any reason at a meeting called for that specific purpose only.  The quorum required for this meeting shall be 9 Delegate-Elected members.  Notice of the meeting shall be provided to all Executive  Committee Members at least 14 days prior to the meeting date.

9.3 – Member Participation

Any member of the Executive Committee who fails to pay their annual dues by March 1st or fails to be present, either in person or by proxy, for at least three (3) consecutive meetings of the Executive Committee, shall be contacted by the Secretary to determine the cause and or circumstances for the unpaid dues or absences.

If the cause or circumstances are not for good cause as judged by the majority of the Executive Committee present and voting at the next regular meeting of the Executive Committee, said member is to be immediately considered a member not in good standing, with no voting rights..

ARTICLE IV: OFFICERS

The officers shall be the Chairman, Vice Chairman, Secretary, and Treasurer of the Executive Committee.  These same officers hold the same office positions of the Local Party and county committee, if created..

ARTICLE V: DUTIES OF OFFICERS

Section 1- Chairman

The duties of the Chairman shall be those provided by law and such other duties not prohibited by law as may be required by action of the Executive Committee including but not limited to the following:

-The Chairman shall preside at all meetings of the Executive Committee and the             Local Party and shall be a non-voting member of all standing and appointed committees.

-The Chairman shall appoint all committee chairmen and may remove a    chairman for just cause, all with the approval of the Executive      Committee.

-The Chairman shall be responsible for directing the administration of the                                                 everyday affairs of the Executive Committee, as directed by the Executive                                     Committee.

-The Chairman shall coordinate the activities of the Executive Committee with                             those of the State and National Parties and shall keep the membership                             informed of the activities of these groups. The Chairman may assign                           duties to members as may be necessary.

Section 2 – Vice Chairman

The Vice Chairman shall preside at meetings in the absence of or at the request of the Chairman and shall perform such other duties as directed by the Chairman or by the Executive Committee. In the event the Chairman is unable to act or the position becomes vacant, the Vice Chairman shall assume the powers and duties of the Chairman upon such vacancy or until the Chairman is able to resume the duties of office or a new Chairman is elected, as the case may be.

Section 3 – Secretary

The Secretary shall perform all duties normally incident to the office of secretary

and in particular shall keep a permanent record of the minutes and attendance at all

meetings. The Secretary shall make these records available for inspection and/or copying by any member of the Executive Committee. The Secretary shall see that all notices required by law and these Bylaws are duly given.  The Secretary shall distribute the minutes from each Executive Committee meeting to every member of the Executive Committee, to be approved at the next Executive Committee meeting. 

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Section 4 – Treasurer

The Treasurer shall have the care and custody of all money paid to the Local Party or the Executive Committee and shall deposit same in the name of the Emmet County Republican Committee in a financial institution selected by the Officers.

  1. The Treasurer shall be authorized to pay such
  2. budgeted expenses as follows:

– under $250 on the Treasurer’s authority,

– over $250 require the written authorization, as evidenced by their                          signatures on the invoice, of two officers, one of them being                                     the Treasurer,

  1. Unbudgeted expenses with the prior approval of the Executive             Committee.
  2. The Treasurer shall be responsible for the proper and timely filing of all financial reports and forms required by law. The Chairman shall review and approve such documents prior to filing. Copies of such documents shall be retained and made

available upon reasonable request by any member of the Executive Committee.

  1. The Treasurer shall keep an accurate account of all receipts and disbursements. These records shall be kept in a permanent manner and shall be kept in accordance with normal accounting standards and provisions of law. Upon reasonable request, said records shall be open to review by any member of the Executive Committee.
  2. The Treasurer shall render a statement of the revenues, disbursements,

outstanding obligations and the cash balance to the Executive Committee at each regular meeting.

  1. The Treasurer shall submit a quarterly report to the Chairman consisting of a roster of all current dues paying members and a list of all Executive Committee Members who are in arrears.
  2. The Treasurer shall be a non-voting member of the Finance and Budget Committee.
  3. Upon the joint request of an Executive Committee member and an Officer, the Treasurer shall present the records for audit. The results of the audit shall be presented to the Executive Committee at the next regular meeting after the audit is completed.
  4. All bank checks and withdrawals shall require two (2) signatures of the Chairman and Treasurer.

 

ARTICLE VI: STANDING COMMITTEES

Section 1 – Establishment

Standing Committees shall be established as provided in these Bylaws and by the

decision of the Executive Committee. The Executive Committee Chairman shall appoint the standing committee chairmen. The terms of the committee chairmen shall coincide with the term of the Executive Committee. Special Committees may be appointed by the Executive Committee as may be required.  Each Standing Committee shall meet as deemed necessary by its chairman and adequate notice shall be provided. The chairman shall give a report to the Executive Committee as requested by the Chairman.

 

Section 2 – Standing Committees

There shall be the following Standing Committees, unless no members are available to serve.  The following duties may be modified by the Standing Committee Chairman:

  1. Finance and Budget Committee

This Committee shall be responsible for developing short and long range fundraising activities and events and for the establishment and recommendation of an annual budget.  Such budget shall be submitted to the Executive Committee for adoption at the Executive Committee’s Regular February Meeting in the year covered by the budget.

  1. Election Committee

This Committee may recruit and train candidates to run for office at the Township, County, and/or State levels on the Republican ticket. The

Committee may meet prior to the primary and general elections in order to form

a plan and strategy to assist candidates and/or organize election activities. This

Committee may also make recommendations to the Executive Committee regarding financial and other assistance to be given to individual candidates.

  1. Events

This Committee shall develop an annual plan for participation in county parades, festivals, and other community gatherings. They also shall develop programs for luncheon and special meetings.   Such plan is to be presented to the Executive Committee for approval and is to be reviewed quarterly.

  1. Technology

This Committee shall be responsible for the development of a website and for

the development of electronic forms of communication. It shall coordinate communications with the State and District Parties’ electronic communications.

  1. Youth

This Committee shall establish Young Republican groups in schools and other

locales and encourage the participation of youth in Local Party activities.

  1. Issues

This Committee shall research and develop positions on local, county, and state

issues and recommend positions to the membership.  It shall also recruit members who are capable of and willing to write letters to the editors of any or all newspapers within Emmet County.

  1. Outreach

This Committee shall identify and develop relationships with other groups that

are favorable to the Local Party’s interests and jointly pursue favorable outcomes on issues of interest to the Local Party.

  1. Publicity

This Committee shall develop plans and resources to publicize all Local Party activities.

ARTICLE VII: RESOLUTIONS AND ENDORSEMENTS

Section 1- Notice

All resolutions, with the exception of resolutions honoring an individual for special

services to the Republican Party or the community, shall be submitted in writing to the

Chairman at least four (4) days prior to the next regular meeting of the Executive Committee. Upon receipt of the resolution the Chairman shall notify all sitting officers and the appropriate Committee Chairman of the resolution and its contents.

Section 2 – Endorsements in Contested Republican Primaries

It shall be the policy of the Executive Committee not to endorse or support individual

candidates in contested Republican Party primary elections.  In the exceptional circumstances where an endorsement or disavowal will benefit the Republican Party in Emmet County, the Executive Committee may endorse, support or disavow a particular candidate in a contested Republican primary election, provided that a resolution be adopted by at least two-thirds (2/3rds) of the Executive Committee present and voting and provided proper notice of the resolution is given as provided in this Article. Notice of the resolution shall be provided to the candidate at least 48 hours prior to the meeting.

Section 3 – Endorsements in General Elections

The Executive Committee may endorse all or any Executive Committee members running in a General Election. A resolution disavowing a candidate may be adopted at a regular meeting if it appears that it would be in the best interests of the Local Party or the citizens of Emmet County. Notice of the resolution shall be provided to the candidate at least 48 hours prior to the meeting.

ARTICLE VIII: PROCEDURE 

Roberts Rules of Order, Newly Revised, may be used as the authority on all procedural questions not covered by the bylaws at all meetings of the Executive Committee and all of its committees.

ARTICLE IX: AMENDMENT OF THE BYLAWS

These Bylaws may be amended by nine (9) Delegate-Elected members of the Executive Committee present and voting.

Notice of any proposed amendment shall be furnished with at least fourteen (14) days’ notice to each member of the Executive Committee.

ARTICLE X: ADOPTION AND EFFECT

These Bylaws shall be adopted when approved by nine (9) Delegate-Elected members of the Executive Committee, present and voting.  No proxies may be used.  These Bylaws shall remain in effect during the term of the Executive Committee which shall have adopted them. 

ARTICLE XI: DISSOLUTION CLAUSE

The Executive Committee may be dissolved by nine (9) Delegate-Elected members of the Executive Committee.  In the event of the dissolution, all of its remaining assets, after the payment(s) of all expenses, shall be distributed to the Michigan Republican Party (MRP).  None of the assets will be distributed to any member or officer of this organization.

The attached Bylaws for the Emmet County Republican Executive Committee were approved by a majority of the Executive Committee on January 5, 2015.

 

____________________________________ Date January 5, 2015

Signed by the Emmet County Republican Executive Committee Chairman

Nancy L. Sarowski                                                                                                                        

 

 

____________________________________ Date January 5, 2015

Signed by the Emmet County Republican Executive Committee Secretary  

Karen LaCross

Section 9.1: (Changes in red are amendments made on 2.19.2015)